The IT Portfolio dataset contains data for all Information Technology (IT) related projects required to be oversighted or governed as part of the project oversight process (Stage Gate). The purpose of the project oversight process is to provide IT governance and oversight to agency technology projects to ensure consistent governance and management of technology initiatives within the State of Oregon. Questions about projects within this dataset should be directed to the Agency managing the project.
This dataset has the following 15 columns:
| Column Name | API Column Name | Data Type | Description | Sample Values |
|---|---|---|---|---|
| reportdate | reportdate | date | Auto-generated. The date the report is generated. This field will update on a monthly basis. | 2024-06-05T12:00:00.000Z view top 100 |
| policyarea | policyarea | text | The policy area to which the agency belongs. Policy areas are used as logical groupings of agencies with similar mandates and/or business functions within specific policy areas. | Healthy People Transportation & Economic Development Public Safety Administration & Business Services Education view top 100 |
| acronym | acronym | text | The acronym for the agency managing the IT related project. | OHA ODOT ODHS DAS DOC view top 100 |
| agency | agency | text | The name of the agency managing the IT related project. | OHA ODOT ODHS DAS DOC view top 100 |
| project | project | text | Reported by the agency. The name of the IT related project. | Summer Electronic Benefit Transfer (SEBT) Provider Enrollment and Maintenance Systems ODDS Electronic Visit Verification - Non-Web Solution IT Asset Management System Modernization Program - Workforce Modernization Project view top 100 |
| description | description | text | Reported by the agency. A description of the IT related project. | Implement a Data Center Resilient Site to ensure stability and reliability for production systems and enable continuous agency operations. Project approach will be multi-phased (two phases). 21-23 biennium funds being used to fund Phase 1. POP was submitted and approved for 23-25 biennium funding to support Phase 2 in addition to 23-25 biennium funding. Two projects in PPM (linked via dependencies and subprojects): P-00001407 & P-00001503. Total budget amount of $33,606,191 approximated between the two phases (50/50 split). Background: Natus Medical, Inc. (Natus) Neometrics is a Laboratory Information Management System (LIMS) that provides the Oregon State Public Health Lab (OSPHL) Newborn Bloodspot Screening (NBS) program with testing, reporting and case management functionality – facilitating rapid follow up and intervention for infants with life threatening medical conditions. The NBS program has been using Neometrics software as its LIMS since 1991. Opportunity: The OSPHL (Oregon State Public Health Lab) hopes to implement a new LIMS in Newborn Screening that is capable of meeting all of the needs of the OSPHL at a future time. If the OSPHL can replace all of its LIMS systems with a single software solution, this will ease the current administrative burdens felt by DAS, OIS, and OHA staff. This project is to secure a ten-year contract for assessment services by January 2026 so that assessment services can be provided from July 1, 2026 through June 30, 2036, with an expected cost of $100 million. This contract would be to provide assessment delivery to schools and districts for ODE’s long-established assessment program. ODE has been contracting for assessment delivery services for over twenty years. Pursuant to state assessment system requirements in the Every Student Succeeds Act (ESSA Section 1111 2(b)) and state statute at ORS 329.485 and related Division 22 requirements, ODE must administer state tests to all eligible students in K-12 in English language proficiency, in Grades 3-8 & 11 in language arts/literacy and mathematics, and to students in Grades 5, 8, & 11 in science. Assessment services provided will be a web-based, computer-adaptive testing system hosted on the contractor’s site or a site managed by the contractor or its subcontractor. The system must be tested and in place by July 1, 2026 to ensure continuous operations. This system runs year-round with a 2-week exception window in late July and is critical for Oregon's students, families, and educators. The purpose of this project is to replace the existing, internally-developed Electronic Grants Management System (EGMS) with a modern grant management system that can address end-to-end grant processes from legislatively approved grants and receiving federal or other sponsored grant funds, through the close out of each grant or legislated budget period. ODE plans to complete a request for information (RFI) process to inform the requirements and business case before posting a Request for Proposal (RFP) to procure a solution. Funds within the Student Success Act were specifically allocated for this system. In the 2019-21 biennium, the Department awarded approximately 8,000 subgrants to school districts, early learning providers, community based organizations, and other education partners across the state. With the addition of the Student Success Act, it is expected that this number will increase by an estimated 1,000 grants per year. Currently, the Department relies on its Electronic Grants Management System (EGMS) to track, report and disburse funding. This system has an aging platform and lacks the full functionality that the Department needs to efficiently and effectively manage the volume of grants within its portfolio. The new system must include the needed functionality from the existing EGMS application (integration with appropriate ODE applications), address the transparency and reporting needs required by federal law, and expand functionality to include end-to-end grant management processes. These processes include: RFA development, solicitation, collection of applications, award, execution of legal agreements, tracking and release of funds, and reporting. The new system must be flexible enough to support multiple grant methodologies and awards through the same system to support the various grant programs of the enterprise. ERDC Subsidy Billing and Payment to child care providers is administered by the Direct Pay Unit (DPU) of ODHS. This unit and its work will be migrated to DELC on July 1, 2023. DPU uses Provider Pay (PP) and Service Authorization (SA) as the main systems to manage this process. These systems are 30+ years old and cannot be cost effectively migrated to DELC. The decision has been made for DPU to continue using PP and SA systems only until these systems are replaced. Similarly, the system used by Office of Child Care (OCC) in ELD known as the Child Care Regulatory Information System (CCRIS) is 20+ years old and is past its end of life and requires replacement. Considering the synergy of system capabilities required to address these two-process areas, the ELD Executive Team seeks to replace ODHS’s PP and SA systems and ELD’s CCRIS system with a modern, integrated Provider Management Platform (PMP). view top 100 |
| phase | phase | text | Reported by the agency. Project lifecycle phase, reason for closure, or other status. | Execution Planning Initiation Not Started On Hold view top 100 |
| lastgate | lastgate | text | Part of a project endorsement workflow required by the project oversight process. The gate listed is the last gate endorsed by the State CIO. | Gate 3 Gate 1 None Gate 2 view top 100 |
| start | start | date | Reported by the agency. Estimated project start date. | 2018-06-29T12:00:00.000Z 2019-07-01T12:00:00.000Z 2020-10-01T12:00:00.000Z 2021-03-01T12:00:00.000Z 2021-10-01T12:00:00.000Z view top 100 |
| end | end | date | Reported by the agency. Estimated project end date. | 2025-06-30T12:00:00.000Z 2024-12-31T12:00:00.000Z 2025-12-31T12:00:00.000Z 2027-06-30T12:00:00.000Z 2024-09-30T12:00:00.000Z view top 100 |
| budget | budget | number | Reported by the agency. Estimated project budget. Please Note: Budget estimates have an anticipated margin of error of ± 50% in early project planning and an anticipated margin of error of ±10% for projects in detailed planning. | 0 1066342 4569643 11342630 1500000 view top 100 |
| federal | federal | number | Reported by the agency. The estimated portion of the project budget provided by federal dollars. Please Note: Budget estimates have an anticipated margin of error of ± 50% in early project planning and an anticipated margin of error of ±10% for projects in detailed planning. | 0 85574641 10350000 728440 1061759 view top 100 |
| general | general | number | Reported by the agency. The estimated portion of the project budget provided by general fund dollars. Please Note: Budget estimates have an anticipated margin of error of ± 50% in early project planning and an anticipated margin of error of ±10% for projects in detailed planning. | 0 1737667 500000 759725 968024 view top 100 |
| lottery | lottery | number | Reported by the agency. The estimated portion of the project budget provided by lottery funds. Please Note: Budget estimates have an anticipated margin of error of ± 50% in early project planning and an anticipated margin of error of ±10% for projects in detailed planning. | 0 3964202 10400000 3283267 view top 100 |
| other | other | number | Reported by the agency. The estimated portion of the project budget provided by other funds. Please Note: Budget estimates have an anticipated margin of error of ± 50% in early project planning and an anticipated margin of error of ±10% for projects in detailed planning. | 0 14000000 19164662 14581886 20300000 view top 100 |