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Document Conversion and Retrieval System (DOCRS)
www.datahub.va.gov | Last Updated 2020-12-01T23:22:45.000Z<p>The Document Conversion and Retrieval System (DOCRS) is a repository of building construction and real property based documents that have been completed. The documents are archival in nature and the system is accessed by CFM personnel and authorized station engineering personnel. Access to these documents limited due to security concerns because many of the documents are building plans type documents for structures throughout the VA. DOCRS is a web based system hosted within the VA intranet.</p>
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Veterans Integrated Services Networks (VISN), Markets, Submarkets, Sectors and Counties by Geographic Location
www.datahub.va.gov | Last Updated 2024-02-15T19:42:03.000ZThe Department of Veterans Affairs (VA) provides healthcare services to its veterans across the USA including territories and possessions. Healthcare services are delivered through 18 geographically divided administrative areas called Veterans Integrated Services Networks (VISN). Each VISN is divided into healthcare areas called Markets and Submarkets. Each Submarket is divided into Sectors and each Sector comprises one or more counties. In 1995 a process was created to coordinate and review the realignment of the Heath Care Networks. The Capital Asset Realignment for Enhanced Services (CARES) process established VISN 'subsets' called Markets, Submarkets and Sectors which, being smaller than VISNs, allowed for more precise analyses for greater access measurement to health care. The County layer is the base geographic unit of the VISN-Market-Submarket-Sector-County hierarchy. The key attribute in this data set is the FIPS which is defined as a string of 5 characters with unique alphanumeric combinations for each site. The first 2 are the State FIPS code and the next 3 designate the County FIPS code. Example: '01031' is the FIPS for Coffee County, Alabama. A Sector is a cluster of geographically adjacent counties within a VA Submarket. The process of aggregating counties into sectors uses a combination of automated algorithms and manual inspection of maps. The key attribute in this data set is the SECTOR which is defined as a string of eight characters broken down into four parts in the order of VISN (2-char), Market (1-char), Submarket (1-char), and Sector(1-char) connected by a hyphen. For example, Sector 12-a-3-A indicates VISN 12, Market a, Submarket 3 and Sector A. Sub-markets reflect a clustering of the enrollee population within a market and are an aggregation of Sectors. The key attribute in this data set is the SUBMARKET which is defined as a string of six characters broken down in three parts in the order of VISN (2-char), Market (1-char), and Submarket (1-char) connected by a hyphen. For example, Submarket 12-a-3 indicates VISN 12, Market a, and Submarket 3. CARES defines Markets as "an aggregated geographic area having a sufficient population and geographic size to both benefit from the coordination and planning of health care services and to support a full healthcare delivery system (i.e. primary care, mental health care, inpatient care, tertiary care, and long term care)". Each Market is built from Submarkets. The key attribute in this data set is the MARKET which is defined as a string of four characters broken down in two parts in the order of HCN (2-char) and Market (1-char) connected by a hyphen. For example, Market 12-a indicates VISN 12 and Market a. The key attribute in the VISN data set is defined as a string of two characters from 01-23, excluding 3, 11, 13, 14 and 18; a VISN also has an officially recognized VA title. For example, VISN 06 is the Mid-Atlantic Health Care Network. VISNs can span across neighboring countries to include areas that are not contiguous. For example, VISN 08 includes Florida and Puerto Rico in addition to most of Florida and southern Georgia, and VISN 20 includes Alaska and parts of the northwest conterminous United States. Each VISN is built from Markets, Submarkets, Sectors and Counties derived from Census (2010) County data. Because VISNs are composed of VHA markets, VISN boundaries align with the outer edges of their constituent markets’ boundaries. Markets cross state borders wherever it is necessary to keep outpatient clinics (e.g. Community-Based Outpatient Clinics(CBOCs)) and their catchment areas in the same market as their parent medical centers. Thus, VISN boundaries also cross state borders. In 2016 senior leadership considered the challenge of conforming VISN boundaries to MyVA Districts, which coincide with state boundaries. It was agreed that VHA would not separate outpatient clinics from their parent medical centers due to added complexity. Many outpat
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VA National Bed Control System
www.datahub.va.gov | Last Updated 2020-12-01T23:19:32.000Z<p>The VA National Bed Control System records the levels of operating, unavailable and authorized beds at each VAMC, and it tracks requests for changes in these levels. For changes in operating, unavailable and authorized bed levels, the Director of a Medical Center or his/her authorized delegate enters a bed change request into the Bed Control Database. A Bed Control Database trigger automatically notifies the respective Veterans Integrated Support Network (VISN) director. The VISN director's designated staff reviews the request and either approves, disapproves, or cancels it through the Bed Control Database. If a medical center request is approved by the VISN director, a Bed Control Database trigger notifies staff in the Assistant Deputy Under Secretary for Health for Operations and Management (10N) to review and take action, followed by the appropriate VHA Program Office and then the Under Secretary for Health. Once a request has been approved, cancelled, or disapproved by either the Deputy Under Secretary for Health for Operations and Management, VHA Program Office, or the Under Secretary for Health, the medical center director and the appropriate VISN director are automatically notified of the action. The approval process is tracked and visible to the authorized user of the system. When changes are approved, the database updates its bed level information accordingly. Pertinent justification and documents associated with each bed change request are stored in the database.</p>
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Authorization Management Service
www.datahub.va.gov | Last Updated 2022-03-21T16:12:31.000Z<p>Provides an enterprise-wide capability for managing individual authorizations for access to protected information. An Individual Authorization is an abstract concept and can be realized by different possible instances of concrete authorization types. Currently, the supported authorization types are Personal Representative Delegation (PR Delegation) and VA Healthcare Proxy delegation (VAHP Delegation). Delegations are a type of authorization whereby a delegator,typically a Veteran or Beneficiary, delegates specific access privileges to a delegaten such as Caregivers, Family members, Legal guardians, etc.</p>
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Plan Library Information and Retrieval System (PLIARS)
www.datahub.va.gov | Last Updated 2020-12-01T23:22:13.000Z<p>The Plan Library Information and Retrieval System (PLIARS) is an electronic catalogue of microfilmed Contract and As-Built drawings of VA building plans and cemeteries. It is a single flat file list of the more than 500,000 aperture cards stored at the Veterans Affairs Central Office (VACO). Each record contains an entry for Veterans Affairs Medical Center (VAMC) station number, date, building number, a code representing the discipline, project number, floor, and wing. Disciplines include architectural, electrical, mechanical, structural, etc. Hard copy of the plans are stored at each VAMC. The plans are microfilmed at the National Archives and aperture cards are produced for both Contract and As-Built stages of the contract. An original copy of each aperture card is kept at the National Archives, with copies to VACO and the VAMC. The Program Planning and Management Office enters a record into PLIARS for each new card the VACO receives. They are also responsible for maintaining the database. Primary users of the PLIARS database are contractors hired to do work. In-house technical staff and the Engineering offices at the VAMC's. Users of PLIARS can request aperture cards for the buildings, disciplines, projects and medical centers as needed. Staff pull the aperture cards from the files and make either half or full size blow-ups of the drawings.</p>
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State Summary: Maine
www.datahub.va.gov | Last Updated 2020-05-15T21:52:36.000Z<p>This summary describes the programs and services VA provided in Maine in fiscal year 2015.</p>
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State Summary: Maine
www.datahub.va.gov | Last Updated 2020-05-15T21:56:35.000Z<p>This is a summary of the programs and services provided by VA in Maine in fiscal year 2014.</p>
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Electronic Signature (eSig)
www.datahub.va.gov | Last Updated 2022-03-22T04:38:07.000Z<p>Beginning with the Government Paperwork Elimination Act of 1998 (GPEA), the Federal government has encouraged the use of electronic / digital signatures to enable electronic transactions with agencies, while still providing a means for proof of user consent and non-repudiation. To support this capability, some means of reliable user identity management must exist. Currently, Veterans have to physically print, sign, and mail various documents that, in turn, need to be processed by VA. This process creates a huge inconvenience on the part of the veteran and a financial burden on VA. eSig enables veterans and their surrogates to digitally sign forms that require a high level of verification that the user signing the document is a legitimate and authorized user. In addition, eSig provides a mechanism for VA applications to verify the authenticity of user documents and data integrity on user forms. This capability is enabled by the eSig service. The eSig service signing process includes the following steps: 1. Form Signing Attestation: The user affirms their intent to electronically sign the document and understands re-authentication is part of that process. 2. Re-Authentication: The user must refresh their authentication by repeating the authentication process. 3. Form Signing: The form and the identity of the user are presented to the eSig service, where they are digitally bound and secured. 4. Form Storage: The signed form must be stored for later validation. In this process, the application is entirely responsible for steps 1, 2, and 4. In step 3, the application must use the eSig web service to request signing of the document. The following table lists the detailed functions offered by the eSig service.</p>
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VHA Leadership and Workforce Development System (VHALWD (Prior Executive Information System (EIS)))
www.datahub.va.gov | Last Updated 2020-12-01T23:17:44.000Z<p>The Veterans Health Administration (VHA) Leadership and Workforce Development System (VHALWD) has 36 separate databases that contain information on people, positions, and organizations, work groups, workforce, workforce and leadership classes, workforce development programs and participation, personal development plans, supervisory levels, mentor and coach attributes, High Performance Development Model (HPDM) core competency, intern data, Equal Employment Opportunity (EEO) reporting, succession planning, workforce planning, senior executive information, applicant tracking and recruitment, Executive Career Field (ECF) position and performance information, and education funding and programs. The VHA Executive Management Program consists of the functions that fall under the purview of the VHA Executive Resources Board (ERB) and the VHA Performance Review Board (PRB). Their functions include executive development, recruitment and placement, organizational analysis, succession planning, workforce planning, EEO and Alternative Dispute Resolution (ADR) assessment, workload tracking and reporting of human capital and HR, and individual and organizational performance assessment and recognition. The method used to collect this information is a proprietary system using relational database technology. Information from these databases are joined and expanded to inform programs and processes. This combination of information is used in the administration of talent management, VHA human capital objectives, and in the support of the ERB and PRB functions.</p>
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VIERS Electronic Form Submission Service (EFSS)
www.datahub.va.gov | Last Updated 2020-05-15T21:33:15.000Z<p>The D2D EFSS (Inc 1 and 2) provides a common access point to standardize, centralize, and integrate the universal collection of Benefit Claim Forms and supporting evidence data to produce a streamlined paperless Veteran/Service member centric claims process. Allow VSOs to submit claims and documents digitially to the VA system, enable the claim to be automatically established, automatically upload the associated dcument and evidence to the Veterans eFolder or document storage repository, notifying the correct Station of Jurisdiction(SOJ) that a claim folder or eFolder is available to be worked, and notify the VSO of successful submissions and errors experienced, if applicble during submittal. This service provides claims profile data functionality.D2D. Electronic Post Office (formerly D2D Service) MSTI SR 52. Enables exteranal systems to submit (through VLER) structured official VA Forms with/without attachment documents and orchestrates temporary storage, virus checking and message durability. When complete, submits form to appropriate Form Submission Service for orchestration This service is not nationally published as of June 2014</p>